Built for Aussie carpenters & trade crewsThe problem
Sound familiar?
Costs creep up silently
You quote a job at $15k, but extra hours and materials pile on - and you don’t realise until the job’s done.
Hours live in your head
You’re tracking crew hours in a notepad or a spreadsheet that’s always a week out of date.
Profit is a mystery
You finished a job last month and you still couldn’t say whether you actually made money on it.
You're not alone. Most carpentry businesses have no idea which jobs make money and which ones don't - until it's too late to do anything about it.
The solution
Know your numbers on every job - in real-time
TrackYaTradie tracks costs as they happen, so you always know if a job is on track or heading for trouble.
Live Profit Tracking
See costs vs invoice on every project as hours are logged and supplies are purchased. No more end-of-job surprises.
Profit-at-Risk Alerts
Get notified the moment costs hit 85% of your invoice. Catch problems while you can still do something about them.
Per-Tradie Cost Breakdown
See exactly how much each tradie is costing on every job. Hours, rates, and total labour - no guesswork.
Itemised Supply Costs
Track every supply purchase against the job. Materials, hire costs, sub-contractor fees - all itemised so nothing slips through.
Try it yourself
See your profit dashboard in action
This is a real, clickable preview - log hours, add costs, and watch profit update live. No signup needed.
Dashboard
Active Projects
3
Active Tradies
4 / 4
Est. Costs
$37,740
Actual Costs
$27,100
Est. Profit
$17,760
Actual Profit
$28,400
Total Invoice
$55,500
Active Projects
Kitchen Renovation
ActiveBondi · Checklist 2/5 · 2 tradies
$9,700
Due 15 May
Bathroom Fit-out
ActiveManly · Checklist 3/5 · 2 tradies
$6,800
Due 22 May
Deck Extension
ActiveMosman · Checklist 2/5 · 3 tradies
$11,900
Due 28 May
This is a live demo - click a project, log hours, send a quote, mark an invoice paid and watch everything update in real time
How it works
Know your profit in 3 steps
No complicated setup. You could be tracking profit on your first job today.
Add a job & set the invoice
Enter the project details and what you quoted. Takes 30 seconds.
Log hours & supply costs
Your tradies log hours from their phone. You add supply costs as they come in.
See your profit - live
Watch costs vs invoice update in real-time. Get alerted if a job is heading south.
Everything included
Plus everything else you need to run the business
Profit tracking is the core. But you also get the tools to quote, invoice, manage your crew, schedule jobs, and keep your accountant happy.
Quotes & Templates
Build professional quotes from your price list or reusable job templates. Email them to clients and let them accept online.
Invoicing & Payment Stages
Turn quotes into invoices in one click, or fill them straight from project costs. Split jobs into deposit and progress payments, and track what’s owing.
Clients & Price List
Keep every client’s details, quotes, and invoices in one place. Set your per-unit pricing once and reuse it on every quote.
Xero Integration
Sync invoices, costs, and pay runs straight to Xero. No double-entry, no missed transactions.
Crew & Hours
Your tradies log hours from their phone. You see who’s on what job and exactly what it’s costing you.
Job Checklists
Build reusable checklists for common jobs. Attach photos, due dates, and costs to every item.
Scheduling & Calendar
Assign your tradies to specific days. Everyone knows where they need to be - and you can plan around it.
iOS & Android Apps
Full native apps for iPhone and Android. Update jobs, log hours, and check profit from the site.
Photo Attachments
Snap photos of work progress, supply receipts, or site conditions. Attached directly to the job.
Ditch the spreadsheet. Keep the profit.
Here's what changes when your job costing runs itself.
| Spreadsheets & paper | TrackYaTradie | |
|---|---|---|
| Know if a job is profitable | Weeks after it ends | Live, any time |
| Quotes & invoices | Word docs & chasing emails | Sent, accepted & tracked online |
| Crew hours | Texts, notes & memory | Logged from their phones |
| Supply costs | Shoebox of receipts | Itemised against each job |
| Warning before you lose money | None | Automatic at 85% of invoice |
| Getting data to your accountant | Manual re-entry | One-click Xero sync |
What tradies are saying
Already a customer? Leave a review from your dashboard.
Common questions
How does the profit tracking actually work?
When you create a project, you set the invoice amount (what you quoted the client). As your tradies log hours and you add supply costs, the system calculates your actual costs in real-time. You can see profit, costs, and margin at a glance on every single job. If costs hit 85% of your invoice, you get an automatic alert.
Can my tradies use it too?
Yes. Your tradies get their own login on iOS, Android, or the web. They can log hours, update checklists, and attach photos - but they can't see financials. Only you see the profit numbers.
Can I send quotes and invoices to clients?
Yes. Build quotes from your own price list or job templates, email them to clients, and they can accept online. When the job's done, turn the quote into an invoice in one click - or pull labour and supply costs straight off the project. Payment stages and variations are built in too.
Does it integrate with Xero?
Yes. Connect your Xero account and sync invoices, cost bills, and timesheets with one click. No double-entry. Your accountant will thank you.
What does it cost?
Plans start at $19/month for sole traders, or $49/month for up to 3 tradies. All plans include every feature - profit tracking, Xero sync, mobile apps, checklists, scheduling, the lot. No hidden costs. And there's a free 14-day trial to try it out.
Is it hard to set up?
No. Create your account, add your first job with the invoice amount, and invite your crew. Most builders are tracking profit on a live job within 10 minutes of signing up. No training, no onboarding calls, no spreadsheet imports required.
Can I cancel anytime?
Yes, no lock-in contracts. Cancel with one click from your billing page. You keep access until the end of your billing period.
Got another question? Email us - a real person replies.
Stop guessing. Start knowing.
Every job you run without tracking costs is a job that could be losing you money. Start your free trial and see your profit on day one.
14-day free trial · No credit card required · Cancel anytime